Migrating from Microsoft Outlook to IBM Lotus Notes

Lotus Notes: When Lotus Notes was initially released by IBM; it was not expected to be anything special, as it was just a common looking email application with To-Do list feature, calendar function, and a built-in web browser. However, gradually with time, IBM Lotus Notes email application came out to be much more than just an email client.

Lotus Notes – One of the Top Alternatives to Outlook: Following aspects make IBM Lotus Notes to be one of the top alternatives against Microsoft Outlook:
• Complete applications (like CRM or customer relationship management packages) are built on IBM Lotus Notes.
• In Lotus Notes, everything is tightly integrated into a single application (instead of an application suite).
• IBM Lotus Notes has a module called Sametime. It supports instant messaging, voice and video calls just like Skype. The basic form of Sametime is a free add-on and its more advanced form with additional features can be bought.
• Integration and flexibility remain the most useful assets of IBM Lotus Notes email application. Users can complete almost all their communication tasks (using email, IM and video calls etc) and can even do web browsing.
• Full Office suite (Symphony), which is a plug-in for Lotus Notes, can be installed for creating presentations, spreadsheets and other Office documents. Symphony is a set of applications used for creating/editing/sharing word processing documents, spreadsheets, and presentations. Lotus Symphony tools support Open Document Format (ODF). Symphony can be used to handle majority of tasks that enable your organization to access, use, and maintain documents over long term. ODF also provides flexibility.
• IBM provides 24x7 support to users for their mission-critical problems and support in the business hours for less important problems.
• Lotus Notes can operate under Microsoft Windows, Linux and Mac Operating Systems.
• Emails and calendar items can be stored locally to be accessed while offline. They are synchronized with the Server as soon as a connection is present. CRM (Customer Relationship Management) packages benefit a lot from this tightly integrated email and calendar systems.

MS Outlook to Lotus Notes: The aforementioned features and benefits of using IBM Lotus Notes make it one of the topmost alternatives against Microsoft Outlook email client. Migrating to Lotus Notes from Outlook has become a common occurrence these days on account of such vast benefit package provided by IBM Lotus Notes.

3 Quick Steps for How to Import PST to Lotus Notes: Below mentioned are the 3 quick steps to export Outlook emails to Lotus Notes and to transfer all other PST mailbox items to Notes NSF.

1. Purchase a third-party software (SysTools Outlook to Notes software is a recommended tool for migrating to Lotus Notes from Outlook
2. When purchased, run SysTools Outlook to Notes software on your system. In the initial screen, click "Browse" to select the PST file to be converted to NSF and then click "OK"
3. Select a saving location for saving the converted NSF file (converted from Outlook PST file). Click "Export" for MS Outlook to Lotus Notes conversion.

Notes Better Than Outlook in Mail Routing Aspect (How to Convert MS Outlook Emails to Notes?)

Lotus Notes email application is much more useful and powerful in certain aspects when it is compared to MS Outlook email client. One of these aspects is the Mail Routing aspect.

Mail Routing in Lotus Notes and MS Outlook: Lotus Notes users, who have adequate access rights, are able to remotely manage their emails stored in the Notes mailbox in any domain. Whereas, in Microsoft Outlook, users do not have this facility to remotely manage their emails.

Steps of Mail Routing in Lotus Notes: The fundamental steps involved in the routing of emails in the Lotus Notes emailing system are as follows:
1. Creating a mail message
2. Attaching the address of a recipient
3. Sending the message
4. The mail router finds the mail message in MAIL.BOX, confirms its routing table, and establishes the apt protocol for transferring it.
5. The router of the recipient's Server finds that message in MAIL.BOX and delivers it to the recipient's mail file.
6. Using Lotus Notes, the recipient retrieves the message from his mail file.

Using Lotus Notes Also Gives an Easily Routed Workflow: Using Lotus Notes email management tool will help you to have a very well-routed work flow in your organization.

For example:
1. An employee fills a purchase order and submits it online
2. The router will automatically send a mail to the manager
3. The manager can digitally sign the purchase order and can easily send it to the whole purchasing team.
4. The purchase unit can update the records and place an order with the vendor.

This efficient email routing and excellently routed work flow can be obtained only by using Lotus Notes emailing application. This is why Lotus Notes is rightly called An Enterprise Email Management Application. Today, many enterprises prefer Lotus Notes over Microsoft Outlook.

How to Convert MS Outlook Emails to Notes? If you are an Outlook user but now want to switch to Lotus Notes email client, then MS Outlook emails conversion is a viable solution for you if you want to keep accessing your old MS Outlook emails. An apt way to convert Microsoft Outlook emails to Notes NSF format is by using an efficient third-party tool to convert MS PST emails to Notes NSF format. One such software solution is SysTools Outlook to Notes tool, which is a simple and intuitive product to convert MS Outlook emails to Notes.

Job Switch Can Create the Need to Switch MS Outlook 2010 to Notes Email Client

Job Change Can Lead To Change of Email Client: If you have been using Microsoft Outlook 2010 in your present organization, then imagine a situation where you intentionally or out of need switch your job and find that the new company you have joined has some different email environment (Lotus Notes email environment) than that was there in your previous organization (Microsoft Outlook 2010 email environment). In such a scenario, you would feel the need to move your email data from 2010 version of MS Outlook to Notes.

Need Old Email Data of MS Outlook 2010: In such a scenario, if you need to keep accessing all your email data information that was stored in the PST files of your MS Outlook 2010 email client in the newer Lotus Notes email program; then, you will have to transfer your PST mailbox items from MS Outlook 2010 to Notes NSF format. A viable solution to convert MS Outlook to Notes is by using an efficient third-party tool to migrate mailbox items from Microsoft Outlook 2010 to Notes.

Convert Outlook 2010 to Notes: Perhaps the most ideal ways to move Outlook email data from PST to Notes NSF format is by using a high-performing and result-oriented Outlook to Notes software solution. SysTools Outlook to Notes software is one tool that you can use comfortably to convert email data from MS PST to Notes. This is a highly safe, extremely fast, pleasingly comfortable and a very pocket friendly tool to convert email items from Outlook 2010 to Notes. The software is a wide-ranging tool that supports almost all Outlook versions including Outlook 2010 also. It also supports almost all Lotus Notes versions and is compatible with most Windows versions including Windows 7.

3 Quick Steps to Convert PST to NSF Using a Simple Outlook to Notes Software

Microsoft Outlook and Lotus Notes email applications have so much in common yet the two are so different from each other in various aspects, which builds different choices in users. Some users like Outlook better than Lotus Notes and some prefer Notes over Outlook.

Switching From Microsoft Outlook to Lotus Notes
You might have been using Microsoft Outlook email client and due to some advantages of using Lotus Notes, you might be feeling the need to switch from Outlook to Notes. This switch will necessitate you to convert Outlook emails to Notes and transfer all other Outlook email data stored in PST files to Lotus Notes NSF format as this PST to NSF migration will help you keep accessing old Outlook email data even after switching to Lotus Notes. Third-party tools are available for this PST to NSF conversion.

A Product to Convert PST to NSF Quickly
SysTools Outlook to Notes software is a reliable product to convert PST to NSF. Using this software, you can speedily convert Outlook to Notes. The software uses rapid conversion techniques and advanced algorithms to quickly convert Outlook to Lotus Notes. Using this Outlook to Notes software, you can transfer the entire Outlook mailbox from PST to NSF.

3 Quick Steps of PST to NSF Conversion
Following are the 3 quick steps to convert Microsoft Outlook email items stored in PST files to Lotus Notes NSF format using SysTools Outlook to Notes software:

1. Purchase "SysTools Outlook to Notes" software.
2. Run the software. In the initial screen, click the "Browse" button to select the PST file that you want to convert to NSF and then click the "OK" button.
3. Select a saving location for saving the NSF file converted from your PST file. Click the "Export" button for the conversion.

3 Simple Steps to Convert Outlook to Notes

A variety of email management applications (like Lotus Notes, Outlook Express, Microsoft Outlook, etc) build different preferences depending upon the features and use of each email client. Lotus Notes and Outlook Express have some similar features but still the two are so different from each other in various aspects. This builds the choices of different users for different email applications. Some like Outlook better than Notes and some prefer Notes over Outlook.

Switching Outlook to Notes
For those, who had been using Microsoft Outlook email client, and now want to switch to Lotus Notes – third-party tools to convert Outlook to Notes will help you keep accessing old Outlook (PST files) email data in Lotus Notes NSF files.

A Product to Convert Outlook to Notes Quickly
SysTools Outlook to Notes software is a simple and intuitive tool to convert PST to NSF. This software uses quick conversion techniques and advanced algorithms to speedily convert Outlook to Lotus Notes in a matter of a few minutes. Using this Outlook to Notes converter, you can quickly transfer all the mailbox items from Outlook to Notes. In just 3 simple and quick steps you will get all your email data shifted from Outlook PST to NSF format of Lotus Notes.

3 Simple Steps to Convert Outlook to Notes
Both email programs (Lotus Notes and Microsoft Outlook) have emails, contact list, calendar items, journals, notes, appointments, to-do list and tasks features, and all of these can be converted easily from PST to NSF using SysTools Outlook to Notes software. Following are the 3 quick steps of process to convert PST to Notes using SysTools Outlook to Notes software:

Step 1
Purchase "SysTools Outlook to Notes" software.

Step 2
Run the software. Once the main screen appears, click the "Browse" button to select the PST file that you want to convert to NSF and then click "OK".

Step 3
Select a saving location where you wish to save the converted NSF file. Click the "Export" button to convert PST to Notes NSF format.

Transfer PST Emails, Tasks, Journals and All Other Items to NSF – Outlook to Lotus Notes Tool

Microsoft Outlook PST Items
Microsoft Outlook email client has many useful elements like emails, contacts, calendars, tasks, journals, to-do list etc. Let’s have a detailed look at all these items of Outlook:

1. Mail Messages in Microsoft Outlook Email Client: Electronic mail, which is abbreviated to email or e-mail, is a method of exchanging digital messages.
2. MS Outlook Contacts: It is possible to save the email addresses of many people along with their names and other information in the Microsoft Outlook Address Book.
3. Calendar Items in Outlook: The calendar is the scheduling component in Microsoft Outlook. It is fully integrated with emails, contacts, and other Outlook features. You can view a day, a week, or a month at once. With the help of this calendar - you can create appointments & events; organize meetings; view group schedules, and can do much more.
4. Tasks in MS Outlook: In Microsoft Outlook email client, a task is an activity that has to be completed within a specified time period and has a current status like ‘In Progress’, ‘Not Started’, ‘Deferred’, ‘Completed’ etc. Outlook provides you a “Task” folder where you can create the tasks and monitor their status.
5. Notes in MS Outlook: Microsoft Outlook Notes are very similar to Post-It notes. In Outlook, you can create Notes to make reminders of anything.
6. To-Do List of Outlook: In Microsoft Outlook email client, you can create a to-do list of activities that you want to do in the near future.
7. Journals in Microsoft Outlook: Journals in MS Outlook are very much like a diary that you can use to add the records of your daily activities. You can save some specific records, like the emails you send and receive, phone calls you make, and documents you work on, tasks/meeting requests & responses, etc.
8. Appointments in MS Outlook emailing application: In Outlook, an "appointment" is a time period that you reserve on your calendar. You can put an appointment for a visit to the dentist, lunch with your fiancée, a client meeting, etc. Depending on the importance of the appointment, you can choose the category of time like Busy, Tentative, Free, and so on.

Transfer All Outlook Items to Lotus Notes
For converting Outlook to Lotus Notes completely, you need such a tool that can transfer Outlook emails, tasks, journals, calendar, contacts, notes, appointments, and to-do list to Notes NSF format. One such software solution to transfer all items from Outlook to Notes is SysTools Outlook to Notes software. You can use this software to convert Outlook to Notes completely by transferring all items.

Backward Compatibility Makes Notes Better than Outlook – Users Convert Outlook Data File to Notes

Complete backward compatibility in Lotus Notes makes its environment better than Microsoft Outlook’s environment. Many convert Outlook data file to Notes so that they can work in Lotus Notes environment and keep accessing old email data that was stored in Outlook PST files.

MS Outlook – Not Fully Backward Compatible
Many users had issues because Outlook 2007 is not fully backward compatible with Outlook 2003. This issue of backwards compatibility can arise in a scenario where some users in a domain using 2007, who attempt to perform a task (say making a calendar entry) on some other workstation with Outlook 2003, get an error. The compatibility pack of Microsoft only fixes the documents created and saved in 2007 format.

Full Backward Compatibility – Remarkable Feature of Lotus Notes
There are very few such applications like Lotus Notes which can boast about full compatibility across versions. Lotus Notes offers complete backward compatibility between its various versions. This means you can take a Lotus Notes application built in some previous version (say version 1 of 1989), and run it in any recent Lotus Notes version (say version 8 release) without converting or rewriting the application.

Seamless Backward and Forward Compatibility Since 1989
Since 1989, IBM Lotus has developed its products upgrades that have seamless backward and forward compatibility. The next generation innovations by Lotus Notes continue to support same platforms till today. 20 years of this full backward compatibility creates confidence is Notes users that same level of compatibility will be offered by Notes in future as well.

Advantage of Lotus Notes Environment over Outlook
One big advantage of working in Lotus Notes environment over Microsoft Outlook is the full backward compatibility of Lotus Notes environment. This compatibility allows co-existence of multiple Notes versions in same corporate network, making upgrades easier. This means that when you upgrade to any new Notes version, you don’t have to modify any of the existing applications to run them in the upgraded environment (unless you purposely wish to take benefit of any new feature).

Convert Outlook Data File to Notes
If you wish to switch your email application from Microsoft Outlook to Lotus Notes and want to keep accessing all the old email data stored in Outlook then you need to convert Outlook data file to Notes using a third-party tool to convert PST to NSF. Using a reliable product to convert Outlook data file will keep your email information safe even after the conversion of Outlook data file to Notes. One such safe-to-use product to convert Outlook to Notes is SysTools Outlook to Notes software. It does not alter or delete or damage any data information while converting PST to NSF.

5 Benefits of Lotus Notes that Can Help IT Managers – Export PST to Notes to Avail These Benefits

There is a never-ending debate on which email client is better – IBM Lotus Notes or Microsoft Outlook. Lotus Notes mail client has suffered greatly due to these comparisons with Microsoft Outlook. However, Lotus Notes offers a lot beyond just emailing that makes it so helpful in large setups. Following are 5 significant benefits of Lotus Notes that can help IT managers:

1. Unparalleled Workflow Management Makes Lotus Notes More than Just an Email Management Application
In addition to its mailing capabilities, Lotus Notes has a lot more to offer. It is a fully featured quick application development platform also. Lotus Notes uses a data store that allows you to create and process documents. Documents are displayed as "forms," which reveal relevant fields. This implies that you can easily use Lotus Notes to build electronic workflow applications, which can help you in creating requests, notifying approvers via emails and processing the requests once the approval is granted.

2. Backward Compatibility – An Impressive Feature of Lotus Notes
This is one of the most impressive features that you get in Lotus Notes email client. Lotus Notes has backward compatibility between versions. This means you can take a Lotus Notes application built in version 1 (of 1989), and run it in the recent Lotus Notes version 8 release without needing to convert or rewrite the application. Very few applications are there, which can boast of such compatibility across versions, like Lotus Notes can.

3. Replication is Possible in Lotus Notes – Work Online and Offline
In this present jet speed age, most of the employees are always on for work. They want to work at every possible time whether there is a network connection available or not. Lotus Notes impressively accommodates this requirement of users. You can replicate your email data and can view it offline and then take it back to the Server when in office the next day. When network connection exists, Notes synchronizes data between the Server and client. This is one of the most appreciated features of Lotus Notes. The replication can be done at the field level also. Two users can update different fields in the same document and the Server merges these updates in such a way that the document shows both sets of changes.

4. Applications Built for Lotus Notes Have Open Technologies
Many organizations avoid being tied to one single vendor or technology. If they are not careful, then the proprietary nature of technology can limit their future choices of upgrading platforms or integrating with other platforms. Applications that are built for Lotus Notes have a wide variety of open technologies; like HTML, Java, etc. Software Developers knowing these technologies can very speedily do Notes application development and can produce complex workflow applications in small amount of time. Talking of productivity, developers can do a lot with little effort.

5. Web Access in Lotus Notes Makes It Even More Useful
It is possible for you to access your Lotus Notes NSF items in Web browser also, as this flexibility is offered with Lotus Notes email client. This is a very quick way to transfer the information to the intranet or extranet. This is because; you can deliver both Lotus Notes client and browser content from the same source.

Export PST to Notes to Avail These Benefits
For people who had been using Microsoft Outlook and who now wish to avail all these benefits of Lotus Notes can export PST to Notes NSF format to keep accessing their Outlook email information after switching from Outlook PST to Notes. To convert PST to NSF, a third-party software is always recommendable as it reduces the chances of data damage while the conversion. Choosing an apt tool to export PST to NSF is also needed if you want to prevent your email data. One such reliable and safe to use product to convert Outlook emails to Notes and to transfer all other PST items to NSF is SysTools Outlook to Notes software.

Lotus Notes is a Better Email Client in A Business Setting – Firms Needing PST to Notes Conversion

Choosing Between Lotus Notes and MS Outlook
Before making a choice between Lotus Notes and Microsoft Outlook email management applications, you must first see that the need is for private use or for business use. This is because Microsoft Outlook is a preferred email platform when used privately whereas Lotus Notes scores higher than Outlook in case of a business setting.

Why Lotus Notes is Preferred in a Business Setting?
For business use, many people prefer Lotus Notes over Outlook. This is because Lotus Notes is not just an email client – it is a lot more than that. It is like a huge framework and it is possible that you can develop a database application on it. You can modify almost everything in it; the interface of the mailbox, the behavior, etc.

Following are some important aspects for which you can use Lotus Notes in a business setting:
• CRM
• Enterprise portal
• Workflow applications
• Knowledge management system
• Document management system etc.

Many MS Outlook Using Firms Now Switching to Lotus Notes
PST to Notes conversion has become a common occurrence now with many firms as Lotus Notes is becoming a preferred email application for enterprises due to its benefits in large set ups.

Those deciding to switch their email client from Outlook to Notes need Outlook to NSF conversion tools as no one can leave their crucial email information after switching the email client. Users need to keep accessing their old email information in the new email environment also. For that, they would require to convert PST to NSF using third-party software.

PST to Notes – Conversion Simplified
A powerful yet simple to use software for PST to Notes conversion is SysTools Outlook to Notes software. It has an easily understandable interface. Any user can comprehend the screen instructions easily and can perform Outlook to NSF conversion without any difficulty.

Why Outlook to Lotus Notes? (Mail Replicas in Notes Make It a Better Email Program than Outlook)

Replicas in Lotus Notes
Lotus Notes gives the facility to keep multiple copies of one single database. These copies are called “Replicas” on multiple servers or workstations. Replication helps in accessing some specific information on different networks over different locations.

A great benefit of this replication is that users in one office can make changes to a replica on their server and, at the same time, users in the other office can also make changes to that same replica of the same database on their server.

Local mail database replication means taking a replica by a user of his mail file on his workstation to work with his email without connecting to the Server. Either the administrator or the user can create local mail replicas from the user’s workstation or by using Lotus Notes policies.

Replication – An Unsurpassed Advantage of Using Lotus Notes
The flexibility associated with this replication is a supreme benefit of using Lotus Notes. Many organizations have been using this powerful feature on a full-time basis by making their users work with local replicas of their Lotus Notes databases. Lotus Notes has added some more features that make the implementation of local mail replicas even more enticing for the users.

How Local Mail Replicas Can Really Help Organizations?
Let’s look at an example of a company that had deployed Lotus Notes for each new location. Most of the email communication within the company used to happen between these locations. Gradually with time, the number of mail servers grew.

Now, to reduce this increasing number of servers and licenses, the IT department decided to implement local mail replicas. After shifting the environment to local mail replicas, the IT team reduced the number of servers successfully.

After this reduction of servers and the implementation of clustering, the maintenance was possible on the servers without requiring any downtime for the users. Overall user satisfaction with this environment increased.

Many organizations today prefer to have their users work with local mail replicas for many beneficial reasons. A further advantage is with the advances in replication, policies, and directory catalogs in newer Lotus Notes versions (version 6.0 and later) which has made local mail replicas in Notes much easier to manage.

To Use the Replication Feature, Users Changing Outlook to Lotus Notes
Many Outlook users are now switching from Outlook to Lotus Notes to avail the benefit of this replication feature in IBM Lotus Notes. This change inclines them towards Outlook to Lotus Notes conversion solutions as email data is of prime importance.

As an Outlook user, if you also want to convert Outlook to Lotus Notes by transferring all the email data safely, then there is a reliable software solution for Outlook to Notes conversion i.e. SysTools Outlook to Notes software. You can migrate Outlook to Notes easily using this simple and intuitive product.

Top Ten Advantages of Using Lotus Notes – Many Users Switching From MS Outlook to Notes

Many MS Outlook users are now switching to Lotus Notes email application because of the many advantages associated with using Notes. Some of these benefits that persuade people to change their email client from Outlook to Notes are as follows:

1. Replicas can be made in Notes: As Lotus Notes helps allows you to keep multiple copies (replicas) of a single database, you can use these replicas on multiple servers or workstations. This helps you to access some information on different networks at various locations. A great benefit of this replication is that users in one office can make changes to a replica on their server and users in other office can also make changes to it on their server simultaneously.

2. Working offline: Notes helps to work offline also. An example - you can replicate your Lotus Notes email database to your laptop before leaving your office and you can work it offline. Again, when you are back in the office, you can replicate it back on the server.

3. Easily routed workflow: Lotus Notes allows you to have a well routed work flow. For example, a Purchase Order has been filled. Once submitted it can automatically be sent to the Business Manager. He can digitally sign it and send it to Purchasing. They can automatically update the records, and fax the form to the vendor.

4. Documents sharing: Lotus Notes helps multiple users to work on a particular document simultaneously. All can review it and make comments to it.

5. Simple customization: In Lotus Notes, you can easily customize your email arriving rules, sending rules, profiles etc.

6. Document modification Log: Lotus Notes preserves the log for document modifications (like who modified it and when).

7. Documents inherit values from other documents: As an example, you can inherit the information from the original document while responding to a posting in a newsgroup. You can view the information (like when the original document was posted, who had posted it, subject of the post, and so on).

8. Graphics, video, and sound: Your Lotus Notes documents (including emails) can have graphics, video, and sound along with text.

9. Web publishing possible: Almost all the benefits of Lotus Notes are made available for the Web. This means, you can now browse or edit information of Notes email databases on Web also. The databases are automatically converted to HTML.

10. Security: Lotus Notes provides higher level of security of your information as compared to Microsoft Outlook.

All these advantages of using Lotus Notes as an email client are coaxing many users to switch from Outlook to Notes. Now, changing the email client surely calls for the need to transfer email information also. A third-party software tool to export Outlook to Notes is one of the best options available. There are many tools available for Outlook to Notes migration. One such tool is SysTools Outlook to Notes tool. It is a simple and intuitive product to convert Microsoft Outlook PST to NSF format of Lotus Notes. This Outlook to Notes converter is one of the most reliable products for Outlook to NSF conversion. Using this product, you can transfer Outlook to Notes easily, quickly, efficiently, and cost-effectively.

Notes Better Than Outlook in Mail Routing Aspect (Increased Demand for PST to NSF Software)

Lotus Notes is more powerful in certain aspects when compared to Microsoft Outlook.

Lotus Notes Mail Routing
Any Lotus Notes user with adequate access rights can remotely manage his mails stored in the email application in any domain. Whereas, Microsoft Outlook users do not have this facility of remotely managing emails. The basic steps involved in routing mails in the Notes mail system are as follows:
1. Create a mail message
2. Append the address of the recipient and send the message
3. The router finds the message in MAIL.BOX, checks its routing table, and determines the appropriate protocol to be used to transfer the message. (Note: Lotus Notes uses the NRPC, HTTP, or SMTP protocol to transfer messages)
4. The recipient's server router finds the message (in MAIL.BOX) and delivers it to recipient's mail file.
5. Using Lotus Notes, you retrieve the message from the mail file.

Easily Routed Workflow Using Lotus Notes Email Client
Lotus Notes helps you to have a very well-routed work flow in the organization.
For example:
1. An employee fill fills and submits a purchase order online
2. The router automatically triggers a mail to the business manager
3. The business manager digitally signs the purchase order and sends it to the purchasing team.
4. The purchase department updates its records and places an order with the vendor.

This wonderful email routing and well-routed work flow can be attained only by using Lotus Notes email application. Lotus Notes can be rightly called An Enterprise Email Application. This is one of the reasons why many large enterprises prefer Lotus Notes over MS Outlook.

Outlook to Notes Conversion (PST to NSF Software)
As they grow in size and scale of operations, many organizations feel the need for superior mail routing and easy workflow management options; Lotus Notes easily becomes an email client of choice in such cases. This switch from Outlook to Lotus Notes email client involves transfer of email data from PST to NSF format. This is where Outlook (PST) to Notes (NSF) converter tools, come into picture. A third-party PST to NSF software can help you convert Outlook emails to Notes. One such software is SysTools Outlook to Notes tool, which is a simple and intuitive product to convert Outlook to Notes. It is a very efficient yet economical solution for converting PST to NSF.

Higher Security Levels Make Lotus Notes Better Than Outlook – Need Rising for PST to NSF Migrator

Security is one of the chief concerns with Microsoft products (so as with MS Outlook email application), and in spite of trying a lot to improve upon the security aspect, there are still many security holes in the application. MS Outlook users are getting encouraged to switch to IBM Lotus Notes email platform because of the higher security levels in Lotus Notes.

Security in Lotus Notes is Higher than MS Outlook
Lotus Notes provides higher levels of security of your email information as compared to Microsoft Outlook. Lotus Notes users enjoy many advanced security features like local encryption, digital signatures, server & user-level SPAM control, granular access control, and much more.

Lotus Notes – Ways of Attaining Security
These important ways used to attain higher levels of security in Lotus Notes are as follows:

a) User’s password cannot be changed by the Lotus Notes Administrator.

b) Whole of the databases can be encrypted which prevents users from obtaining a copy of it.

c) Security levels in databases can be established for different users. Specific areas in a particular form can be encrypted in such a way that only those users, who have the key to it, can see it. One form can have multiple fields encrypted with different keys.

d) Documents can also include digital signatures.

e) Sensitive information can be disallowed from being forwarded by any recipient to others.

Lotus Notes - An Enterprise Email Application
Owing to these security reasons, Lotus Notes can be rightly called An Enterprise Email Application. This is one of the chief reasons why many enterprises (large and small) prefer Lotus Notes over MS Outlook. Almost every organization would want to have higher security levels in the email application they use for communication within the organization and with the clients. As far as the security aspect is concerned, Lotus Notes is surely rated higher than MS Outlook. This is the reason why Lotus Notes easily becomes an email client of choice for many enterprises.

MS Outlook to Lotus Notes Conversion (PST to NSF Migrator)
A switch from MS Outlook to Lotus Notes email client makes it imperative to transfer email data from Outlook PST to NSF (Lotus Notes format). This is where PST to NSF migrator tools, come on the crust. A third-party PST to NSF migrator software can help you migrate PST to NSF easily. One such software is SysTools Outlook to Notes software, which is a simple and intuitive tool to convert PST to NSF. It is a very easy-to-use, efficient, and economical solution for migrating PST to NSF.

A PST to NSF Exporter That Will Not Corrupt Your Email Attachments

Stay Away From Non-Reliable PST to NSF Tools
There are many software tools available in the market to convert Outlook emails to Notes; but, not all of them are reliable and well-performing. Many of these products to convert Microsoft Outlook PST to NSF format of Lotus Notes might prove to be non-reliable. This can affect your email data and the process might end up without giving you any proper conversion results.

One Possible Threat – Corruption of Attachments
One of the possible threats while you export PST to NSF using an outside tool is the corruption of email attachments while you convert PST to NSF. Using any non-reliable PST to NSF exporter might put your email attachments at stake. A corrupted attachment might appear normal in the mail. The name and icon can be visible but when you try to open/save it, you can't. This problem is difficult to test automatically. This is the reason why you need a reliable migration solution. Manually testing is also must. You should test least 3-5 mailboxes manually and open attachments randomly to make sure they are fully readable.

Save Your Attachments!
For many people, email attachments are crucial for their work and they cannot afford to lose them. One the gravest problems you might encounter after using a non-reliable PST to NSF exporter is – corrupted email attachments. A reliable and result-oriented PST to NSF migrate tool is must if you want to protect your email data health and if you want to restore your email attachments without any corruption. One such reliable product that you can comfortably use to convert Outlook emails to Notes without worrying about your email data is SysTools Outlook to Notes software. This is a PST to NSF exporter that does not corrupt any email attachments while exporting Outlook PST email items to Notes NSF format.

Benefits of Lotus Notes – Outlook Users, Switching to Notes, Transfer Outlook Items to Notes

Many Microsoft Outlook users are encouraged to switch to IBM Lotus Notes email application because of the many benefits associated with Notes. Some of the benefits, which urge people to change their email client from MS Outlook to Lotus Notes, are as follows:

• Replication Possible in Lotus Notes: Lotus Notes helps you to keep multiple copies of a single database. These multiple copies are called “Replicas” on multiple servers or workstations. This helps you to access particular information on different networks over a variety of locations. A great advantage of this replication is that users in one office can make changes to some replica on their server. And, at the same time, users in some other office can also make changes to that replica of the same database on their server.

• Lotus Notes provides the facility to work offline: As an example, you can replicate a copy of your Notes email database to your laptop before leaving the office. Now, you can work it offline and when you are back in the office, you can replicate that back it back on the server.

• Sharing of documents: Lotus Notes makes it easy for multiple people to work on a document, review it, and make comments to it.

• Easily routed workflow: Lotus Notes allows you to set up routes as per your work requirements. For example, you fill a Purchase Order. Once submitted it can automatically be sent to your Business Manager. He can digitally sign it and send it to Purchasing. They can automatically update the records, and fax the form to the vendor.

• Easy customization: Lotus Notes is very customizable. You can easily customize your email arriving rules, sending rules, profiles etc.

• Documents inherit values from other documents: For example, you can inherit the information from the original document while responding to a posting in a newsgroup. You can see the information such as when was the original document posted, who posted it, subject of that post, and so on.

• Modification Log: Lotus Notes preserves the log for document modifications such as who modified it and when.

• Graphics, video, sound: Notes documents (including email) can have graphics, video, and sound along with the regular text.

• Web Publishing: Now, almost all the Lotus Notes benefits are made available for the Web. This means, you can now browse or edit information of Notes databases on the Web also. Notes databases are automatically converted to HTML.

• Security: Lotus Notes provides higher level of security of your information as compared to Outlook.
a) User’s password cannot be changed by Notes Administrator.
b) The entire databases can be encrypted to prevent users from obtaining a copy of it.
c) Databases security levels can be established for different users. Certain areas of a particular form can be encrypted in such a way that only those that have its key can see it. One form can have multiple fields encrypted with different keys.
d) Documents can include digital signatures.
e) Sensitive information can be prevented from being forwarded by any recipient to others.

All these advantages of using Lotus Notes as an email client are encouraging users to switch from Outlook to Notes. Many Lotus Notes users, who decide for this switch, feel the need to transfer their Outlook PST data to Notes NSF format. Using a third-party software tool to convert Outlook items to Notes is one of the most viable options. There are many tools available around to transfer Outlook emails to Notes. One such tool is SysTools Outlook to Notes software. It is a simple and intuitive software solution to transfer PST to Notes. This is one of the most reliable PST to Notes software tools for converting PST items to Notes easily, speedily, and cost-effectively.

How to perform Outlook to Notes Migration Easily?

Microsoft Outlook is a widely used email management program in which email items are stored in PST file format and Lotus Notes (developed by IBM) is another extensively used email application in which email items are stored in NSF file format.

Sometimes, Lotus Notes users choose to switch or feel the need to change their email platform from Lotus Notes to MS Outlook. For any reason, if you decide to switch your email client from Notes to Outlook, then you would need your email data stored in Outlook PST to be transferred to Notes NSF. One of the most viable options is to use a software tool for Outlook to Notes conversion. Now, if you want to convert PST to NSF proficiently then you should get a reliable and result-oriented tool that is well-performing. Another requirement that most of you have is that the Outlook to NSF software tools should be easy-to-use and simple to execute.

How to Perform PST to Notes Migration Easily?
SysTools Outlook to Notes software is a simple and intuitive PST to NSF conversion tool. You can avail many advantageous features in a single descriptive interface. It is very easy and trouble-free to perform PST to Notes migration with the help of this software. Anyone can use this software successfully convert PST to NSF easily with very less or even no technical help. Even novice users can perform the conversion comfortably and successfully.

There are a few simple steps of Outlook to NSF migration. These steps are explained along with screenshots on SysTools websites. You can also find these steps in the software’s user help manual that comes attached to the product. Still if any possibility of doubt remains, then there is SysTools Support Group to solve it completely up to use satisfaction.

In a nutshell, using SysTools Outlook to Notes software is perhaps the best way to perform Outlook to Notes migration easily.