Top Ten Advantages of Using Lotus Notes – Many Users Switching From MS Outlook to Notes

Many MS Outlook users are now switching to Lotus Notes email application because of the many advantages associated with using Notes. Some of these benefits that persuade people to change their email client from Outlook to Notes are as follows:

1. Replicas can be made in Notes: As Lotus Notes helps allows you to keep multiple copies (replicas) of a single database, you can use these replicas on multiple servers or workstations. This helps you to access some information on different networks at various locations. A great benefit of this replication is that users in one office can make changes to a replica on their server and users in other office can also make changes to it on their server simultaneously.

2. Working offline: Notes helps to work offline also. An example - you can replicate your Lotus Notes email database to your laptop before leaving your office and you can work it offline. Again, when you are back in the office, you can replicate it back on the server.

3. Easily routed workflow: Lotus Notes allows you to have a well routed work flow. For example, a Purchase Order has been filled. Once submitted it can automatically be sent to the Business Manager. He can digitally sign it and send it to Purchasing. They can automatically update the records, and fax the form to the vendor.

4. Documents sharing: Lotus Notes helps multiple users to work on a particular document simultaneously. All can review it and make comments to it.

5. Simple customization: In Lotus Notes, you can easily customize your email arriving rules, sending rules, profiles etc.

6. Document modification Log: Lotus Notes preserves the log for document modifications (like who modified it and when).

7. Documents inherit values from other documents: As an example, you can inherit the information from the original document while responding to a posting in a newsgroup. You can view the information (like when the original document was posted, who had posted it, subject of the post, and so on).

8. Graphics, video, and sound: Your Lotus Notes documents (including emails) can have graphics, video, and sound along with text.

9. Web publishing possible: Almost all the benefits of Lotus Notes are made available for the Web. This means, you can now browse or edit information of Notes email databases on Web also. The databases are automatically converted to HTML.

10. Security: Lotus Notes provides higher level of security of your information as compared to Microsoft Outlook.

All these advantages of using Lotus Notes as an email client are coaxing many users to switch from Outlook to Notes. Now, changing the email client surely calls for the need to transfer email information also. A third-party software tool to export Outlook to Notes is one of the best options available. There are many tools available for Outlook to Notes migration. One such tool is SysTools Outlook to Notes tool. It is a simple and intuitive product to convert Microsoft Outlook PST to NSF format of Lotus Notes. This Outlook to Notes converter is one of the most reliable products for Outlook to NSF conversion. Using this product, you can transfer Outlook to Notes easily, quickly, efficiently, and cost-effectively.

Notes Better Than Outlook in Mail Routing Aspect (Increased Demand for PST to NSF Software)

Lotus Notes is more powerful in certain aspects when compared to Microsoft Outlook.

Lotus Notes Mail Routing
Any Lotus Notes user with adequate access rights can remotely manage his mails stored in the email application in any domain. Whereas, Microsoft Outlook users do not have this facility of remotely managing emails. The basic steps involved in routing mails in the Notes mail system are as follows:
1. Create a mail message
2. Append the address of the recipient and send the message
3. The router finds the message in MAIL.BOX, checks its routing table, and determines the appropriate protocol to be used to transfer the message. (Note: Lotus Notes uses the NRPC, HTTP, or SMTP protocol to transfer messages)
4. The recipient's server router finds the message (in MAIL.BOX) and delivers it to recipient's mail file.
5. Using Lotus Notes, you retrieve the message from the mail file.

Easily Routed Workflow Using Lotus Notes Email Client
Lotus Notes helps you to have a very well-routed work flow in the organization.
For example:
1. An employee fill fills and submits a purchase order online
2. The router automatically triggers a mail to the business manager
3. The business manager digitally signs the purchase order and sends it to the purchasing team.
4. The purchase department updates its records and places an order with the vendor.

This wonderful email routing and well-routed work flow can be attained only by using Lotus Notes email application. Lotus Notes can be rightly called An Enterprise Email Application. This is one of the reasons why many large enterprises prefer Lotus Notes over MS Outlook.

Outlook to Notes Conversion (PST to NSF Software)
As they grow in size and scale of operations, many organizations feel the need for superior mail routing and easy workflow management options; Lotus Notes easily becomes an email client of choice in such cases. This switch from Outlook to Lotus Notes email client involves transfer of email data from PST to NSF format. This is where Outlook (PST) to Notes (NSF) converter tools, come into picture. A third-party PST to NSF software can help you convert Outlook emails to Notes. One such software is SysTools Outlook to Notes tool, which is a simple and intuitive product to convert Outlook to Notes. It is a very efficient yet economical solution for converting PST to NSF.

Higher Security Levels Make Lotus Notes Better Than Outlook – Need Rising for PST to NSF Migrator

Security is one of the chief concerns with Microsoft products (so as with MS Outlook email application), and in spite of trying a lot to improve upon the security aspect, there are still many security holes in the application. MS Outlook users are getting encouraged to switch to IBM Lotus Notes email platform because of the higher security levels in Lotus Notes.

Security in Lotus Notes is Higher than MS Outlook
Lotus Notes provides higher levels of security of your email information as compared to Microsoft Outlook. Lotus Notes users enjoy many advanced security features like local encryption, digital signatures, server & user-level SPAM control, granular access control, and much more.

Lotus Notes – Ways of Attaining Security
These important ways used to attain higher levels of security in Lotus Notes are as follows:

a) User’s password cannot be changed by the Lotus Notes Administrator.

b) Whole of the databases can be encrypted which prevents users from obtaining a copy of it.

c) Security levels in databases can be established for different users. Specific areas in a particular form can be encrypted in such a way that only those users, who have the key to it, can see it. One form can have multiple fields encrypted with different keys.

d) Documents can also include digital signatures.

e) Sensitive information can be disallowed from being forwarded by any recipient to others.

Lotus Notes - An Enterprise Email Application
Owing to these security reasons, Lotus Notes can be rightly called An Enterprise Email Application. This is one of the chief reasons why many enterprises (large and small) prefer Lotus Notes over MS Outlook. Almost every organization would want to have higher security levels in the email application they use for communication within the organization and with the clients. As far as the security aspect is concerned, Lotus Notes is surely rated higher than MS Outlook. This is the reason why Lotus Notes easily becomes an email client of choice for many enterprises.

MS Outlook to Lotus Notes Conversion (PST to NSF Migrator)
A switch from MS Outlook to Lotus Notes email client makes it imperative to transfer email data from Outlook PST to NSF (Lotus Notes format). This is where PST to NSF migrator tools, come on the crust. A third-party PST to NSF migrator software can help you migrate PST to NSF easily. One such software is SysTools Outlook to Notes software, which is a simple and intuitive tool to convert PST to NSF. It is a very easy-to-use, efficient, and economical solution for migrating PST to NSF.

A PST to NSF Exporter That Will Not Corrupt Your Email Attachments

Stay Away From Non-Reliable PST to NSF Tools
There are many software tools available in the market to convert Outlook emails to Notes; but, not all of them are reliable and well-performing. Many of these products to convert Microsoft Outlook PST to NSF format of Lotus Notes might prove to be non-reliable. This can affect your email data and the process might end up without giving you any proper conversion results.

One Possible Threat – Corruption of Attachments
One of the possible threats while you export PST to NSF using an outside tool is the corruption of email attachments while you convert PST to NSF. Using any non-reliable PST to NSF exporter might put your email attachments at stake. A corrupted attachment might appear normal in the mail. The name and icon can be visible but when you try to open/save it, you can't. This problem is difficult to test automatically. This is the reason why you need a reliable migration solution. Manually testing is also must. You should test least 3-5 mailboxes manually and open attachments randomly to make sure they are fully readable.

Save Your Attachments!
For many people, email attachments are crucial for their work and they cannot afford to lose them. One the gravest problems you might encounter after using a non-reliable PST to NSF exporter is – corrupted email attachments. A reliable and result-oriented PST to NSF migrate tool is must if you want to protect your email data health and if you want to restore your email attachments without any corruption. One such reliable product that you can comfortably use to convert Outlook emails to Notes without worrying about your email data is SysTools Outlook to Notes software. This is a PST to NSF exporter that does not corrupt any email attachments while exporting Outlook PST email items to Notes NSF format.

Benefits of Lotus Notes – Outlook Users, Switching to Notes, Transfer Outlook Items to Notes

Many Microsoft Outlook users are encouraged to switch to IBM Lotus Notes email application because of the many benefits associated with Notes. Some of the benefits, which urge people to change their email client from MS Outlook to Lotus Notes, are as follows:

• Replication Possible in Lotus Notes: Lotus Notes helps you to keep multiple copies of a single database. These multiple copies are called “Replicas” on multiple servers or workstations. This helps you to access particular information on different networks over a variety of locations. A great advantage of this replication is that users in one office can make changes to some replica on their server. And, at the same time, users in some other office can also make changes to that replica of the same database on their server.

• Lotus Notes provides the facility to work offline: As an example, you can replicate a copy of your Notes email database to your laptop before leaving the office. Now, you can work it offline and when you are back in the office, you can replicate that back it back on the server.

• Sharing of documents: Lotus Notes makes it easy for multiple people to work on a document, review it, and make comments to it.

• Easily routed workflow: Lotus Notes allows you to set up routes as per your work requirements. For example, you fill a Purchase Order. Once submitted it can automatically be sent to your Business Manager. He can digitally sign it and send it to Purchasing. They can automatically update the records, and fax the form to the vendor.

• Easy customization: Lotus Notes is very customizable. You can easily customize your email arriving rules, sending rules, profiles etc.

• Documents inherit values from other documents: For example, you can inherit the information from the original document while responding to a posting in a newsgroup. You can see the information such as when was the original document posted, who posted it, subject of that post, and so on.

• Modification Log: Lotus Notes preserves the log for document modifications such as who modified it and when.

• Graphics, video, sound: Notes documents (including email) can have graphics, video, and sound along with the regular text.

• Web Publishing: Now, almost all the Lotus Notes benefits are made available for the Web. This means, you can now browse or edit information of Notes databases on the Web also. Notes databases are automatically converted to HTML.

• Security: Lotus Notes provides higher level of security of your information as compared to Outlook.
a) User’s password cannot be changed by Notes Administrator.
b) The entire databases can be encrypted to prevent users from obtaining a copy of it.
c) Databases security levels can be established for different users. Certain areas of a particular form can be encrypted in such a way that only those that have its key can see it. One form can have multiple fields encrypted with different keys.
d) Documents can include digital signatures.
e) Sensitive information can be prevented from being forwarded by any recipient to others.

All these advantages of using Lotus Notes as an email client are encouraging users to switch from Outlook to Notes. Many Lotus Notes users, who decide for this switch, feel the need to transfer their Outlook PST data to Notes NSF format. Using a third-party software tool to convert Outlook items to Notes is one of the most viable options. There are many tools available around to transfer Outlook emails to Notes. One such tool is SysTools Outlook to Notes software. It is a simple and intuitive software solution to transfer PST to Notes. This is one of the most reliable PST to Notes software tools for converting PST items to Notes easily, speedily, and cost-effectively.

How to perform Outlook to Notes Migration Easily?

Microsoft Outlook is a widely used email management program in which email items are stored in PST file format and Lotus Notes (developed by IBM) is another extensively used email application in which email items are stored in NSF file format.

Sometimes, Lotus Notes users choose to switch or feel the need to change their email platform from Lotus Notes to MS Outlook. For any reason, if you decide to switch your email client from Notes to Outlook, then you would need your email data stored in Outlook PST to be transferred to Notes NSF. One of the most viable options is to use a software tool for Outlook to Notes conversion. Now, if you want to convert PST to NSF proficiently then you should get a reliable and result-oriented tool that is well-performing. Another requirement that most of you have is that the Outlook to NSF software tools should be easy-to-use and simple to execute.

How to Perform PST to Notes Migration Easily?
SysTools Outlook to Notes software is a simple and intuitive PST to NSF conversion tool. You can avail many advantageous features in a single descriptive interface. It is very easy and trouble-free to perform PST to Notes migration with the help of this software. Anyone can use this software successfully convert PST to NSF easily with very less or even no technical help. Even novice users can perform the conversion comfortably and successfully.

There are a few simple steps of Outlook to NSF migration. These steps are explained along with screenshots on SysTools websites. You can also find these steps in the software’s user help manual that comes attached to the product. Still if any possibility of doubt remains, then there is SysTools Support Group to solve it completely up to use satisfaction.

In a nutshell, using SysTools Outlook to Notes software is perhaps the best way to perform Outlook to Notes migration easily.